Careers

Description

Woodbury University invites applications for the position of Administrative Assistant in the Student Affairs. The individual will assist in the creation of a positive student experience by coordinating student affairs administrative processes and supporting students’ developmental needs. The candidate must be well organized, have strong problem-solving abilities, and can meet critical deadlines. We are looking for a motivated self-starter who is people-oriented and gets along well within a team.

This position qualifies for university sponsored employee benefit plans and programs (e.g., group health insurance, life insurance, tax deferred annuity plan, annual vacation, sick, and paid holidays), subject to the eligibility requirements and conditions of each plan and program.

Salary/Hourly Range: $21.68 – $22.64 (commensurate with experience and qualifications).

Responsibilities

Administrative                                                                                                                                                               

• Schedule student meetings and other appointments utilizing Outlook.
• Manage administrative and organizational functions which further the mission of the Student Affairs office.
• Updates and maintains webpages.
• Maintain the Student LMS Database for Title IX training: assigning new students, running reports, sending reminders, and responding to students’ questions.
• Maintain all Conduct files as needed by supervisor.
• Attends and takes notes at meetings as needed.
• Is the main Student Affair’s point of contact person for employees, students, and guests in regards to Q&A, assistance, and passing on information to the rest of the team.
• Creates and submits reimbursement forms for the supervisor.
• Creates and maintains monthly calendars and assigns shift rotations for Student Affairs, Professional Staff, and CARE Team.
• Handles the administrative needs of the Professional Staff, CARE Team, weekly email updates, creating flyers, and managing emails.
• Assist the supervisor in updating and maintaining the Student Handbook.

Assist RLC with Housing Administrative duties:                                                                                                                                                                                                                 

• Maintain and regularly update confidential student rosters and occupancy lists.
• Gathers and maintains data within the student-housing database for use in daily, weekly, monthly, and yearly reports.
• Assists with creating student accounts, assigning rooms, submitting maintenance tickets.
• Assists with all major Housing events including move-in and move-out.

General                                                                                                                                                                           

• Assists with daily administrative needs such as monitoring Student Affairs email and phone calls.
• Assists Student Affairs during Campus Events, including Graduation.
• Create and maintain all flyers for the department and events as needed.
• Attend weekly Student Affairs meetings and ad hoc meetings as necessary.
• Provide quality customer service and positive interactions to parents, students, and University staff.
• Other duties as assigned.

This position is designated as Campus Security Authority (CSA) based on the job functions:

• A Campus Security Authority (CSA) is an individual, who by virtue of their university responsibilities and under the Clery Act, is designated to receive and report criminal incidents to the Department of Public Safety so that they may be included and published in the university’s Annual Security

Qualifications and Education Requirements

• Bachelor’s degree in a related field or equivalent preferred
• 2-3 years of administrative experience (higher education experience preferred)
• Consistently demonstrates polished interpersonal, organizational and communication skills.
• Demonstrate the ability to exercise judgment in order to shift priorities, organize multiple tasks simultaneously, and work with minimal direction.
• Detail orientated and organized.
• Ability to collaboratively with other staff.
• Advanced knowledge of Microsoft office suite (Word, PPT, Excel…)

Physical Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with reasonable accommodations. The requirements listed are representative of the knowledge, skill, and/or ability required.

• Good vision, hearing/listening, and clear speech.
• Hand/fingers dexterity.
• Simple to complex reading, writing, clerical, and math skills.
• A combination of sedentary work, walking, standing, lifting and/or carrying up to 25 pounds.
• Works with and has verbal contact with others.

Learn More and Apply Now

Description

Woodbury University invites applications for the position of Progress Evaluator. This position reports to the Registrar and serves as primary reporter and interpreter of the university’s satisfactory academic progress requirement, as well as the monitor of other student status situations. Duties include responsibility for maintenance, update, and assessment of student status data and compliance with government and university regulations. Must develop an overview of a variety of reporting cycles and office functions in order to initiate and maintain appropriate procedural and system responses. Incumbent will assist in the evaluation of transfer credit for current and prospective students.

This position qualifies for university sponsored employee benefit plans and programs (e.g., group health insurance, life insurance, tax deferred annuity plan, annual vacation, sick, and paid holidays), subject to the eligibility requirements and conditions of each plan and program.

Salary/Hourly Range: $26.50 – $28.50 (commensurate with experience and qualifications).

Responsibilities

• Each semester, assess students’ academic standing. Identify the population in initial stages of academic jeopardy and notify them in writing. Create and submit a report of those students who are on probation for two or more semesters to the Office of Student Development for decision and notification. Develop and maintain tracking mechanisms necessary to ensure the accurate and timely documentation of individual student progress to include probation and disqualification.
• Maintain the dual audit trail (hard copy and electronic) with regard to additional student status situations: leave of absence, withdrawal, out-of-status, extended status and statute of limitations. Responsible for status data integrity. Develop methods for audit and continual updating.
• Responsible for annual semester course scheduling process. This includes creating course matrixes for review by department chairs. Develop method for auditing and continual updating of course sections based upon department submissions. Assign classrooms based on the needs of each course and room setups. Coordinate available studio space with design school’s administrative assistant.
• Learn and share in all evaluation duties of the Registrar’s Office as assigned, which may include, but are not limited to, transcript processing, student verifications letters, transfer analysis and articulation, issues of residency and concurrent enrollment. In addition, provide research for petitions to the Faculty Academic Policy Appeals Committee.
• Responsible for compliance with government regulations with regard to students’ status. This includes providing accurate electronic enrollment verification to the National Student Loan Clearinghouse and adhering to the 60-day reporting cycle (input, audit, and send). Monitor changes in regulations as well as changes initiated by the Clearinghouse.

Qualifications and Education Requirements

• Bachelor’s degree preferred, although education and experience equivalent to a degree may be considered.
• Familiarity with academic procedures and protocols helpful but not essential.
• Computer literacy required – knowledge of student information systems preferred. Two years computer experience desired: Technical expertise in Word, Excel, Access, email and knowledge of database software a plus.
• Detail and multi-task orientation; skills in analysis and problem solving; ability to organize.
• Must be willing and able to learn University curricula and develop a working knowledge of academic and administrative policies and procedures. Must be able to cultivate full knowledge of academic regulations and standards of confidentiality and security dictated by law and best practice. Orientation and training for this position takes one year (full academic year cycle).
• Excellent oral and written communication skills and ability to compose correspondence when necessary.
• Personal and interactive skills needed to work in a very busy, fast-paced environment. Extensive contact with students, faculty and staff, requiring customer service orientation.
• Excellent interpersonal skills as well as ability to interact diplomatically with a diverse population are required.

Physical Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with reasonable accommodations. The requirements listed are representative of the knowledge, skill, and/or ability required.

• Good vision, hearing/listening, and clear speech.
• Hand/fingers dexterity.
• Simple to complex reading, writing, clerical, and math skills.
• A combination of sedentary work, walking, standing, lifting and/or carrying up to 25 pounds.
• Works with and has verbal contact with others.

Learn more and apply now